Surveys & Quizzes with Forms

What's Changing

Google Forms is being replaced by Microsoft Forms. If you've ever created a Google Form — for RSVPs, surveys, feedback, or sign-ups — Microsoft Forms does the same thing with a similar drag-and-drop builder.

What Stays the Same

• Creating surveys and quizzes — same concept, same drag-and-drop approach
• Sharing a link — send a URL and collect responses
• Viewing results — charts and summaries of responses, downloadable to a spreadsheet
• Anonymous or identified — choose whether respondents need to sign in

Migration Heads-Up

This is one of the most important things to know:

• Google Forms do not migrate to Microsoft Forms. There is no automated conversion tool. Your existing Google Forms will stop working once Google Workspace is turned off.
• Blue Ant Media has 1,590 Google Forms across 161 form owners. If you own forms that your team or external contacts still use, you'll need to manually recreate them in Microsoft Forms before the switch-over date.
• Export your Google Form responses first — open your Google Form, go to the Responses tab, and click the green Sheets icon to save all existing responses to a spreadsheet. This data is yours to keep.
• Check with your manager if you're not sure which forms you own — IT can provide a list of forms tied to your account.

Start recreating your most critical forms now. Don't wait for the final day.

Getting Started with Microsoft Forms

Opening Forms

1. Go to forms.office.com in your browser, or
2. Click the app launcher (the grid of dots at the top left of any Microsoft 365 page) and select Forms
3. Sign in with your work email if prompted

Creating a New Form

1. Click + New Form (for surveys and feedback) or + New Quiz (for quizzes with scoring)
2. Give your form a title and an optional description
3. Click + Add new to start adding questions

Question Types

Microsoft Forms supports these question types — most have a Google Forms equivalent:

Making Questions Required

Click the Required toggle at the bottom of any question to make it mandatory. Respondents can't submit without answering required questions.

Adding Logic (Branching)

Just like Google Forms' "Go to section based on answer":

1. Click the three dots (⋯) on a question
2. Select Add branching
3. Choose which question to jump to based on the answer

This is useful for forms where different departments need to answer different questions.

Sharing Your Form

Collecting Responses

1. Click Collect responses (or Share) at the top right
2. Choose who can respond:

• Anyone with the link — for external surveys (partners, agencies, audiences)
• Only people in my organization — for internal Blue Ant surveys

1. Copy the link and share it via email, Teams, or wherever you need

Embedding in Other Places

You can also:

• Embed in a SharePoint page — great for team sites
• Send via email — Forms generates a formatted email invitation
• Generate a QR code — useful for event check-ins or printed materials

Viewing Responses

Summary View

Click the Responses tab to see:

• Total response count
• Charts for each question (bar charts, pie charts)
• Average scores for rating questions

Individual Responses

Click View results to step through each response one by one.

Export to Excel

Click Open in Excel to download all responses as a spreadsheet. This is the same as clicking the Sheets icon in Google Forms — you get a full spreadsheet with one row per response.

Common Blue Ant Use Cases

Here are real scenarios where Blue Ant teams use forms:

• HR: Employee satisfaction surveys, onboarding checklists, benefits enrollment
• Marketing: Event RSVPs, audience feedback, campaign performance surveys
• Production: Location request forms, equipment booking, crew availability
• Finance: Expense approval requests, budget input forms
• Creative: Design feedback forms, asset request intake

Forms vs. Other Tools

Tips for Recreating Your Google Forms

1. Start with your most-used forms — the ones people fill out weekly or monthly
2. Screenshot your Google Form before recreating — use it as a reference
3. Copy question text from your Google Form and paste into Microsoft Forms
4. Test before sharing — click Preview to fill it out yourself and check the flow
5. Update any bookmarks or links — anywhere your old Google Forms link appears (emails, SharePoint pages, team channels) needs to be updated to the new Microsoft Forms link

Quick Reference Downloads

• Microsoft Forms Quick Reference Card

Need Help?

1. Check Microsoft's built-in help — click the ? icon in the top right of Forms
2. Browse other modules on this site
3. Contact your regional IT support team (the Contact page lists the right email for your office)